The EADO (European Association of Dermato-Oncology) – Max-Högger-Strasse 6, 8048 Zurich, Switzerland – is an independent non-profit organization dedicated to promote, coordinate and improve clinical and laboratory research activities in the field of skin cancer including primary and secondary prevention, early detection, clinical diagnosis and clinical and experimental research. According to the article 27 of the GDPR, MedConcept GmbH, Friedenstr. 58, 15366 Neuenhagen bei Berlin has been appointed by the EADO as representative / administrative office within the European Union.
It is EADO’s utmost concern to constantly improve its services in order to best meet the needs of its members. To this end, EADO may collect and store certain information, including personal data of people like you. EADO takes the protection of your personal data very seriously. This Data Protection Statement explains how and why the EADO collects and uses the personal information of its members, website visitors, and how the EADO protects your privacy. It also explains how you can manage your own personal information held in the EADO system.
It will be very difficult and in most countries even impossible for EADO to provide you services if you refuse to allow EADO to process your data. For this reason, by providing personal data to EADO, you agree to be legally bound by and explicitly consent to this Data Protection Statement, as it may be amended from time to time. If you do not agree to this Data Protection Statement EADO would not be able to process your personal data.
The EADO complies with the General Data Protection Regulation (GDPR) 2016/679 and the data protection laws in Germany, and takes all reasonable care to prevent any unauthorised access to your personal data. The EADO respects your privacy and is committed to safeguarding the confidentiality of your personal information. When disclosing your personal information to us by using our website or by completing and submitting paper or electronic forms to us, you consent to the collection, storage and processing of your personal information as stated in this Data Protection Statement.
1. Scope of this Data Protection Statement
This Data Protection Statement applies to all services offered by the EADO.
This Data Protection Statement does not apply to services offered by other associations, companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise EADO services or any third party operating any website to which the EADO website or other digital asset may contain a link.
2. Data collected and method of collection
2.1 What personal information is collected by the EADO?
Personal information you provide us with
The following information must be provided in order for your membership application
First Name, Last Name
Full Postal Address
Details on professional activity: department, institution, specialty
For specific purposes:
Credit Card information is required for EADO Board Members wishing to make payment by this method.
Curriculum vitae and/or list of publications are requested to support applications for Membership & Fellowship Program of the EADO.
Information we collect automatically
When you visit the EADO Website, information is collected by Google Analytics about your computer/device, your IP address, the referring website, what pages you visit, how long you stay on them and the general use you make of the website. This information is collected using various technologies which includes saving cookies to your computer or device.
During EADO congresses and meetings, attendees, exhibitors, speakers and so on might be photographed and videotaped by EADO or its partners capturing the event. Some of these photographs or videos may be displayed by the EADO or its partners in future publications or materials connected with the event as well as social media. Without contradictory instructions from your side, you grant the EADO, the irrevocable rights to record and use free of charge, on any and all supports or forms of media, your image, voice, name, photographs, and video on which you appear for purposes related to scientific, educational or promotional purposes.
Information we collect from third parties
Agreements made between the EADO and the meeting organisers appointed by the EADO state that these companies must provide up to date information on their participants. For more information on this process, please contact the EADO meeting organiser.
2.2 How the EADO collects personal information?
The EADO is a non-profit association which combines a wide range of activities in the field of skin cancer, including:
– Membership Services
– Dissemination of scientific information
– Organisation of scientific congresses and educational activities
This may require the handling of personal information of the individuals involved in these activities and hence the EADO collects personal information in a number of ways from a number of sources. This information may be communicated to the EADO on paper forms received through the postal services, or electronically through registration on the EADO website or through other electronic forms made available through partner websites.
The sources of personal information received by the EADO are:
The principal ways in which the EADO collects personal information are:
- When you register personal details when applying for membership on the EADO Website
- When you, or an agent or other third party acting on your behalf, enter personal details on a form requesting an EADO service (for example when registering for an EADO organised congress, school or meeting)
- When you, or someone on your behalf, submits contents in connection with scientific sessions at an EADO organised congress or meeting (for example, submission of abstracts)
- When you enter personal details on a form applying to participate to the EADO Fellowship Program
- When you enter details on a specific application for an EADO Grant or certification.
2.3 Purpose of data collection by the EADO
Personal information is needed by the EADO to enable it to properly manage its members and provide them with services. The EADO does not collect more data than is necessary to fulfil such purposes. The personal information which you supply may also be specifically used to:
- process an application for Membership to the EADO
- process an application for an EADO Training FFellowship or Certification
- process a registration for an EADO congress, meeting, course and other event. Congress badges etc and certificates of attendance also require the nominative information supplied
- handle attendance at a social event at an EADO congress, meeting or other event
- process registration(s) or hotel request(s) for another person(s) if you are acting on behalf of a third party
- handle scientific program activities in connection with EADO congresses and meetings. These include abstract submission, speaker and chair management, handling of agreement forms, preparation of the scientific programme, presentation management onsite, publication of the scientific content on the EADO website.
- manage access to restricted content on the EADO website (certain resources are only available to members of the EADO only)
- enable individual communications with you about specific matters – for example sending confirmations, receipts, requesting further information to
- solve queries, responding to EADO Information Requests etc and sending emails to you with information about EADO activities which the association deems will be of interest to you
- send electronic newsletters to you
2.4 Duration of storage
Your personal information is kept for a reasonable period of time, dependent upon the nature of the information and its intended use, but subject to a maximum of five years after your last use of an EADO service.
3. Your duties
You must ensure that the data you provide us with are:
compliant with any applicable laws.
In particular, since EADO will mainly use email communications with you, you are required to notify us of any modification of your email address.
4. Email addresses
Electronic communication is for most purposes the EADO’s preferred method of communication. In order to be able to communicate with you electronically, the EADO needs your email address. You are therefore required to supply your email address when you apply for membership on the EADO Website, which enables you to access a variety of services online.
Unique Email Address
For your convenience and security, your email address is unique to you in our system. You are therefore strongly recommended to use an email address which is personal to you and not shared with others. This is to ensure that communications which are sent to you personally are not read by others. Additionally, the unique email permits handling of “Forgot Password”, enabling you to reset your password in an automated and secure way using your personal email address.
The EADO respects the privacy of personal email addresses and complies with the current European legislation on email communication. The objective is not to send you unwanted messages, and your email details will not be passed on to any other individual or organisation without your permission for marketing purposes. You can unsubscribe to all mailings sent to you by the EADO.
5. Disclosure of information to third parties
The EADO does not sell, trade, or rent your personal information to others. The EADO may supply your information to its contractors to perform specific services. EADO works with certain third parties to obtain support services in meetings and events services and/or other EADO services to its members, and, in some cases, personal data will be shared with these third parties in order to pursue EADO’s mission and goals.
Otherwise, the EADO does not disclose personal information to any other person or organisation without your consent. In this context, your personal data may be disclosed to the following external partners of the EADO in the circumstances described below:
- Congress exhibitors who scan your congress badge: If you accept to have your badge scanned when visiting an exhibiting company stand, or by a hostess at an Industry Sponsor session, your badge will enable them to retrieve the following personal data: nominative (title, first name, last name), address (postal address and email), telephone, fax and profile information (professional activity, place of work and fields of interest).
- Agencies handling EADO managed hotel bookings: Nominative information is provided to local agencies where the EADO handles hotel bookings for a particular congress or event. (The large majority of hotel bookings are now made directly through the local agency website but faculty and Committee members may still be handled this way).
- Group representatives and agencies handling your congress or event registration: Where your registration is handled by someone other than yourself, your confirmations, badges or vouchers may be sent to this third party. These contain nominative information about you.
- EADO Membership: An application to become an EADO Member or participate to the EADO Fellowship Program requires the submission of a CV, and, sometimes, other elements to support the application. This information, together with nominative information concerning the applicant, is assessed by an EADO Board Member / the EADO secretariat prior to acceptance or refusal of the application.
- EADO Certification applications or EADO Fellowship Program: An application for an EADO Certification or Fellowship requires the submission of appropriate career and other information to support the application. This information is made available to EADO board members responsible for assessing the applications and making the awards.
- Regulatory transfers: EADO may be required by law to transfer data to governments and regulatory and/or supervisory authorities.
6. Your rights
In accordance with applicable data protection laws and regulations, you have a right to request access to, rectification of your data, or restriction of processing, and to object to said processing, as well as the right to data portability to the extent applicable. Moreover, you have a right to lodge a complaint with a supervisory authority.
For more information, you should contact the Data Protection Officer (together with a proof of identity): firstname.lastname@example.org.
EADO gives you many choices regarding EADO’s use and disclosure of your personal data for marketing purposes. By contacting the Data Protection Officer at the above mentioned e-mail address, you may opt-out from receiving future electronic marketing messages from EADO and request that we not share your personal data with unaffiliated third parties for their marketing purposes. EADO will try to comply with your request(s) as soon as reasonably practicable.
7. Data security
To ensure the safety of your data on EADO’s website and systems, EADO has implemented appropriate technical, contractual, administrative, physical and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws.
However, no company or service can guarantee complete security. Your account is protected by a password for your privacy and security. We strongly suggest you prevent unauthorized access to your account by selecting and protecting an appropriate password and limiting the access to your computer and devices. Please note that the EADO will never ask you for your personal details, password or credit card details by email. We advise you to be vigilant and apply caution. Only authorized EADO staff or third party companies’ (i.e. service providers) staff have access to your personal data.
8.1 What are cookies?
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognise you and make your next visit easier and the service more useful to you. Cookies can be “persistent” or “session” cookies. They do not pose a threat to your system or files.
We use web analysis services to better understand your use of our Websites and services. These services collect information such as what pages you visit, how long you stay on them and where you came from before visiting that page. This information is used to examine the use of the Website as well as potentially your actions to contextualise and personalise some of our content to your personal interests.
8.2 What are your choices regarding cookies?
For Internet Explorer™ : https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
For Safari™ : https://support.apple.com/en-us/HT201265For Chrome™ : https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en
For Firefox™ : https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored
Fo Opera™ : http://help.opera.com/Windows/10.20/en/cookies.html
8.3 Where can you find more information about cookies?
The EADO Website contains links to other websites. Please be aware that the EADO is not responsible for the privacy policies of other sites. You are therefore encouraged to read the privacy policies of any other site that collects personally identifiable information. This privacy Data Protection Statement applies solely to information collected by the EADO.
This Statement may be revised and updated by the EADO from time to time to comply with statutory data protection and privacy laws. EADO will post any statement changes on its website.
If you need further assistance, please contact our Data Protection Officer: email@example.com.
Last updated 7 October 2022